Map every manual workflow in your business against its automation potential — and surface exactly where AI pays off first.
McKinsey Global Institute (Nov 2025): 57% of US work hours could theoretically be automated with technology that exists today — assuming workflows are redesigned around it. Not a forecast. A measurement of current technical capability.
Asana's Anatomy of Work Index: 62% of the workday goes to coordination overhead — status updates, unnecessary meetings, and tool-switching — not the work people were hired to do.
What most SMBs recover in Phase 1 alone — time returned to your highest-value people and activities.
This tool walks you through 8 operational areas of your business. In each area, you identify the manual tasks your team performs and estimate how many hours per week those tasks consume. The tool then calculates your true labor cost in each area and maps it against the automation potential of each workflow.
The output is a prioritized list of automation opportunities — ranked by the savings you'd recover relative to how much effort it takes to implement. Real dollar numbers. Specific tools. A clear sequence.
A note on the numbers: Savings projections use a conservative 75% realization rate — meaning we only credit 75% of each workflow's theoretical automation potential. The actual floor for most SMBs is higher. We'd rather show you a conservative number you'll beat than an optimistic one you'll miss.
The workflows between first contact and closed sale.
Touchpoints between your team and customers before, during, and after a transaction.
The operational back-office that keeps the business legally and financially functional.
Activities that generate awareness, attract prospects, and build brand presence.
The workflows that deliver your product or service to customers.
Internal team management, scheduling, and people operations.
The regular assembly and distribution of performance data across the business.
Post-sale customer interactions including support, returns, and satisfaction management.
Your labor cost is the critical variable — it's what turns hours into dollars. This tool runs entirely in your browser and stores nothing.
Include salary, benefits, and employer taxes. Pre-filled based on team size — adjust to your reality. This is the number that makes your savings estimate accurate.
Tip: If different departments have very different labor costs (e.g., a $75/hr salesperson vs. a $22/hr admin), use your blended average across the manual tasks you'll be mapping. You can refine later.